Upon completion of the visit, please use the following guidelines to assist you in submitting any expense claims. 1. A claim should be made to SICSA for the actual costs incurred. 2. Claims should be made using original receipts for ALL expenses incurred. 3. If the actual costs are higher than the value awarded by SICSA, then it is up to the host university or the visitor to cover those expenses. SICSA will not contribute to any costs over the agreed limit. 4. If the visitor is hosted by Edinburgh, Glasgow, or St Andrews, then these costs should be charged to the local SICSA SGA account. Details on how to claim should be provided by the host. 5. If the visitor is hosted by a university other than Edinburgh, Glasgow or St Andrews, the visitor should reclaim the money directly from SICSA at Edinburgh. Please contact the SICSA Executive Team (admin@sicsa.ac.uk) for a copy of the expenses claim form. 6. SICSA will only contribute to “reasonable” expenses for the distinguished visitor - any unusual requests should be discussed with the SICSA Executive and agreed in advance of the visit. 7. Expenses should be claimed in a timely manner. Late requests for reimbursement may not be accepted and will only be paid at the discretion of the university dealing with the claim. |